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7 Advanced Strategies to Tackle Aging AR

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Aging AR Aging medical Account receivable timeline

Is your medical practice struggling with unpaid claims? You’re not alone. Aging accounts receivable (AR) is a common challenge for healthcare providers. Let’s explore this critical issue and discover how to keep your revenue flowing smoothly.

What is Aging AR?

Aging AR refers to outstanding payments that haven’t been collected within the expected timeframe. It’s like a financial bottleneck, slowing down your practice’s cash flow and potentially impacting your operations.

Why Should You Care?

  • Cash flow disruption
  • Increased administrative costs
  • Potential revenue loss
  • Compliance risks

The Impact of Aging AR

When AR ages, it creates a ripple effect throughout your practice. Your ability to invest in new equipment, hire staff, or expand services can be compromised. Addressing aging AR is crucial for maintaining financial health and ensuring sustainable growth.

Common Causes of Aging AR

  1. Claim denials
  2. Incorrect patient information
  3. Outdated billing practices
  4. Inefficient follow-up processes
  5. Complex payer requirements

Understanding Your Revenue Cycle

To tackle aging AR effectively, you need a clear view of your financial health. This is where data analytics comes in handy. It provides insights into your revenue cycle, allowing you to identify and address issues proactively.

Strategies to Reduce Aging AR

Streamline Your Claims Submission Process

Use an electronic health record (EHR) system integrated with your billing software to reduce errors and speed up submissions. This integration can significantly improve accuracy and efficiency.

Implement a Robust Denial Management System

Build a strong denial management system to catch and correct issues quickly. This involves:

  • Analyzing denial patterns
  • Addressing root causes
  • Appealing denials promptly


Educate Your Front-Office Staff

Equip your front-office team with the knowledge to collect accurate patient information and verify insurance coverage. This proactive approach can prevent many billing issues before they start.


Leverage Technology

Embrace technology to automate routine tasks, track claims, and generate insightful reports. This allows your team to focus on complex cases that require human expertise.


Establish Clear AR Aging Benchmarks

Set clear benchmarks for AR aging, such as aiming to resolve 95% of claims within 60 days. These goals provide direction for your billing team and help measure performance.


Regular Staff Training

The medical billing landscape is constantly evolving. Regular staff training is crucial to stay current with changes in regulations, coding, and best practices.


Patient Communication and Education

Clear communication with patients about their financial responsibilities can prevent misunderstandings and delayed payments. Educated patients are more likely to fulfill their financial obligations promptly.

How Certified Healthcare Billing Can Help

At Certified Healthcare Billing, we specialize in optimizing AR management. Our team of expert billers and coders are dedicated to improving your revenue cycle. We offer:

Don’t let aging AR hold your practice back. Contact us today to learn how we can transform your revenue cycle management, including BPO services to streamline your operations.


FAQ Section

Q: What is considered “aging” AR in medical billing? 

A: Typically, claims unpaid after 30 days are considered aging AR. However, the exact timeframe can vary based on payer contracts and practice policies.

Q: How does aging AR impact my practice’s financial health? 

A: Aging AR can disrupt cash flow, increase administrative costs, and potentially lead to revenue loss. It can also limit your ability to invest in your practice’s growth and development.

Q: What are some key performance indicators (KPIs) for managing AR? 

A: Important KPIs include Days in AR, Clean Claim Rate, Collection Rate, and Denial Rate. These metrics provide a comprehensive view of your billing performance.

Q: How often should we review our aging AR? 

A: It’s best to review aging AR weekly or bi-weekly. Regular monitoring allows for prompt identification and resolution of issues before they escalate.

Q: Can outsourcing billing services help reduce aging AR?

A: Yes, professional billing services like Certified Healthcare Billing bring specialized expertise and resources that effectively manage and reduce aging AR, improving your practice’s financial performance.

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